Clinic software for multi-doctor clinics
Several doctors, one reception, one waiting room. Vaidya OS puts the whole clinic on one system.
What the day actually looks like
One waiting room, several queues
Patients for different doctors sit together and nobody can tell who is waiting for whom, so the front desk keeps interrupting consultations to ask.
Patient history stops at the doctor
A patient seen by one doctor last month comes to another today, and the earlier visit may as well not have happened.
Everyone shares one login
Staff and doctors use the same account because splitting it is too much trouble, so nobody can tell who changed what.
No view of the clinic as a whole
Each doctor has a rough sense of their own numbers. Nobody has a picture of the clinic.
How Vaidya OS handles it
A queue for each doctor
Patients pick their doctor when they check in by QR and get a token in that doctor's queue, with its own token letter. The front desk filters the screen by doctor instead of relaying questions.
Clinic wide patient records
History follows the patient, not the doctor. Whoever sees them today can see what was prescribed last time, so care carries across the practice.
Real logins with real roles
Invite each doctor and each staff member to their own account by email. Nobody shares a password, and you can remove a staff member's access when they leave.
One dashboard over the clinic
Patients, follow-ups and revenue for the whole clinic in one place, plus a weekly summary of how the clinic actually performed.
Your first week with Vaidya OS
Day 1: set up the clinic and invite everyone
Enter the clinic name and working hours, then invite each doctor and the front desk by email. Everyone gets their own login.
Day 1: one QR card, a queue per doctor
Print the QR card for the door. Patients pick their doctor at check-in, and each doctor's queue gets its own token letter. See how QR check-in and the queue work.
Days 2 to 5: history that follows the patient
A patient seen by one doctor last month comes to another today, and the earlier visit and prescription are on the same record. See who sees which patient records.
End of the week: the clinic as a whole
Read the Monday summary for the whole clinic and check who is due back. On a paid plan, follow-up reminders go out on WhatsApp. See how follow-ups work.
Who does what
| Task | Doctor | Front desk | Patient |
|---|---|---|---|
| Queue | Sees their own queue | Sees every queue, filters by doctor, adds walk-ins | Picks a doctor at check-in and gets a token |
| Patient details | Sees and edits | Registers and edits patients | Enters own details at check-in |
| Colleagues' patients | Sees the shared clinic record | Sees the shared clinic record | Not applicable |
| Prescriptions | Writes and prints | Can view | Gets a printed or shared copy |
| Reports and settings | The clinic owner decides for each doctor | Hidden | No access |
What it does not do
- It is not a hospital system: no wards, labs, inpatient records or departments.
- It does not answer phone calls.
- There is no waiting-room TV display or token printer.
- There is no shift, attendance or task management for staff.
- Automatic WhatsApp reminders run only on a paid plan, not in the free trial.
Guides
Guides for multi-doctor clinics
Everything you want to know before switching
Pricing, data, setup, security and switching, answered clearly.
Patient records are shared across the clinic so history carries between doctors, which is usually the point of practising together. Each person still has their own login.
Invite them by email from inside the app. Each person gets their own login.
Yes. The standard plan covers one doctor, and pricing for more doctors depends on your clinic. Contact us and we will quote for the number of doctors you have.
Yes. Start the free trial with one doctor and invite the others once the workflow is settled.
Yes. Each doctor has their own queue with its own token letter, so tokens for different doctors never clash. The front desk can see every queue or filter by one doctor.
Yes. Remove access for a staff member from the staff settings and they can no longer sign in to your clinic. You can restore it later if they come back.
Still exploring your options? Read our guides on choosing clinic management software, and on whether your clinic needs clinic software or an EMR.
Run every doctor in the clinic from one system.
Bring your doctors and your front desk onto one patient record and one dashboard. Free for 14 days, no credit card.
- No credit card
- Cancel anytime
- Your data is exportable
Need help getting started? We'll help you set up your clinic.