Dental clinic software and a website for your practice
Patients fill in their own dental consent form, bills come from your price list and your clinic gets a website patients can book from. Here is what Vaidya OS does for a dentist.
What the day actually looks like
Consent forms on paper
Every new patient fills a history and consent sheet at the counter. The sheets pile up, and finding last year's signed form means digging through files.
Bills written by hand
Procedures are priced from memory and written in a receipt book, and at the end of the month nobody is sure what the clinic collected.
Patients who do not come back when asked
You ask a patient to return in two weeks. Nobody reminds them, and they come back months later with the same pain.
Patients cannot find you online
People search for a dentist near them before they call. Without a website and a way to book, they pick the clinic that has one.
How Vaidya OS handles it
A ready dental consent form
27 questions on current treatment, medical history and lifestyle, plus a consent statement, in English and Hindi. Patients scan your consent QR code, fill it in on their phone and sign by typing their name. The signed form is saved with the exact wording they agreed to and cannot be edited later.
Your price list and itemised bills
Add your procedures and prices once. Bills pick from that list, with an optional discount and payment by cash, UPI or card, and download as a PDF receipt.
Photos and saved medicine lists
Attach a photo of a paper prescription or note to the visit from the camera or gallery. Save the medicines you often prescribe together as your own list.
A next-visit date, with a reminder
Set the next visit date, and a time if you want. On a paid plan, a WhatsApp reminder goes out the day before and on the day, from the Vaidya OS WhatsApp number.
A queue that runs itself
Patients scan the check-in QR code and get a token and a likely time. Each dentist has their own queue, and your receptionist gets a Front Desk login.
A website for your dental clinic
A dental website template with a Book button and a booking page, included with Vaidya OS. See the demo dental website. Our team sets it up and you approve it before it goes live.
Your first week with Vaidya OS
Day 1: set up the clinic and your price list
Enter your working hours and time per patient, add your procedures and prices, and print the check-in QR card. See how QR check-in works.
Day 1: switch on the dental consent form
Apply the dental consent form from your intake settings, or ask our team to. Check the questions and the Hindi wording, then put the consent QR code at the counter.
Days 2 to 5: consult, prescribe and bill
Write prescriptions, attach photos and make bills from your price list. Every visit stays on the patient's record. See how patient records work.
End of the week: next visits and your website
Set next-visit dates for patients who need to return, and share your details for your dental clinic website, like this demo. See how follow-ups work.
Guides
Guides for dental clinics
- Your clinic website with a Book button
- Free vs paid clinic websites
- Adding online booking to your clinic website
- Writing a services page that gets bookings
- How patient records and consent forms work
- How patient follow-ups work
- How QR check-in and the queue work
- Paper bills vs digital billing
- Clinic software for small clinics
Everything you want to know before switching
Pricing, data, setup, security and switching, answered clearly.
No. There is no tooth chart, treatment plan or stage tracking for root canals, implants or braces. If you need a tooth chart, it is not the right fit today.
Yes. Every question and the consent statement show in English with Hindi beneath. Read the Hindi once before you start, since it is a medical document.
Yes, a bill can record less than the full amount as paid. The balance is not carried to the next visit, so keep your own note of what is still due.
One price for the clinic, with the website included. The standard plan covers one dentist; for more, contact us for a quote. Prices are on the pricing page.
Still exploring your options? Read our guides on choosing clinic management software, and on whether your clinic needs clinic software or an EMR.
Run the front of your dental clinic on one system.
Try QR check-in, the dental consent form, prescriptions and bills free for 14 days, no credit card. Automatic WhatsApp reminders start on a paid plan.
- No credit card
- Cancel anytime
- Your data is exportable
Need help getting started? We'll help you set up your clinic.