Clinic software for solo doctors
You are the doctor, the receptionist and the record keeper. Vaidya OS quietly takes the second and third job off your hands.
What the day actually looks like
Nobody at the front desk
Patients walk in and wait for you to look up, write their name in a register and guess whose turn it is. Every interruption costs you a consultation.
The register only exists on paper
A patient from eight months ago returns and their history is somewhere in a stack of books. You end up asking them what you prescribed last time.
Follow-ups quietly disappear
You tell a patient to come back in two weeks. Nobody reminds them, nobody notices they did not, and the treatment never finishes.
No idea what the month actually did
You know it felt busy. You do not know how many patients you saw, how many returned, or what changed since last month.
How Vaidya OS handles it
Patients check themselves in
Put a QR code at the door. Patients scan it, enter their own details and join the queue with a token number. You start consulting instead of doing data entry.
Every patient has a history, permanently
Records, past visits and every prescription you have written sit on one screen. Search a name or a phone number and the whole history is there.
Clean digital prescriptions
Write it once and print or download a clean PDF with your clinic name on it. No handwriting queries from the chemist.
Reminders and follow-ups run themselves
On a paid plan, appointment reminders and follow-up reminders go out on WhatsApp by themselves, from the Vaidya OS business number. You do not have to remember, and neither does the patient.
Your numbers, without a spreadsheet
A dashboard showing patients seen, due and overdue follow-ups and revenue, plus a weekly summary in your inbox every Monday.
Your first week with Vaidya OS
Day 1: sign up and set your day
Enter your clinic name, working hours and the time you usually spend per patient. That time is what the check-in screen uses to show each patient a likely time.
Day 1: put the QR card at the door
Print the QR card from the app and stick it where patients wait. From the next patient on, they check themselves in and get a token. See how QR check-in and the queue work.
Days 2 to 5: write your first prescriptions
Write prescriptions in the app and print or share the PDF, with your clinic logo and registration number on it. Every visit is saved on the patient, so a returning patient already has a history. See how patient records work.
End of the week: read the Monday summary
Set follow-up dates as you consult, and on Monday read the weekly summary in your inbox. On a paid plan, follow-up reminders then go out on WhatsApp. See how follow-ups work.
What it does not do
- It does not answer phone calls.
- It needs an internet connection and has no offline mode. A phone hotspot is enough.
- Automatic WhatsApp reminders run only on a paid plan, not in the free trial.
- It does not send SMS.
- It is not a hospital system: no wards, labs or inpatient records.
Guides
Guides for solo practitioners
- How to choose clinic management software
- How patient follow-ups work
- How QR check-in and the queue work
- Is clinic software worth it for a solo doctor?
- Running the queue without a receptionist
- Building a patient follow-up system
- What clinic management software costs in India
- How patient records work
- Clinic software for small clinics with a front desk
Everything you want to know before switching
Pricing, data, setup, security and switching, answered clearly.
No. Vaidya OS is designed to work with nobody at the front desk. Patients check themselves in by scanning a QR code, so the queue builds without anyone operating it.
You can start the same day. Enter your clinic name and working hours and you can register your first patient. There is nothing to install and no IT visit.
Start fresh and let records build as patients walk in. Patients enter their own details when they check in by QR code, so nobody has to retype the old register. If your patient list is already in a spreadsheet, send us the file and the team moves up to 5,000 records in for you, free.
Yes. It runs in any browser on a phone, tablet or laptop, and installs as an app for one tap access. You can run the whole clinic from a phone.
Your data is hosted on servers in India (Mumbai), encrypted and backed up every day. The patient database belongs to your clinic and you can export your patient list to Excel at any time.
One price for the clinic, monthly or yearly, with no per-patient fees and no commission on bookings. Current prices are on the pricing page.
Yes. You get 14 days free with no credit card. Check-in, records and prescriptions work in the trial. Automatic WhatsApp reminders start on a paid plan.
Still exploring your options? Read our guides on choosing clinic management software, and on whether your clinic needs clinic software or an EMR.
Run your clinic single handed, without the paperwork.
Try QR check-in, records and prescriptions free for 14 days, no credit card. Automatic WhatsApp reminders start on a paid plan.
- No credit card
- Cancel anytime
- Your data is exportable
Need help getting started? We'll help you set up your clinic.